How we use and store your data
London Borough of Camden
020 7974 4444
Data Protection Officer
Andrew Maughan, Borough Solicitor
The purpose of the processing
We are processing your data so we can provide your child with the music lessons or weekend activities you have requested. We collect data to ensure we can offer your child the best service and that lessons and activities can be tailored for specific special education needs, disabilities or medical condition. We collect data to make sure you pay the right fee and get subsidised fees if you are eligible.
Legal basis for processing
Our legal basis for processing personal data is Article 6(1)(c) public task, and for special category (sensitive) data it is Article 9(2)(g) substantial public interest under the General Data Protection Regulation/Data Protection Act 2018
Categories of Personal Data
- Name (parent/guardian and that of participating child)
- Date of Birth
- Contact number
- Email address
- Medical information
- Special Educational Needs
- Where you are eligible for subsidised fees due to receiving Free School Meals, Council Tax Subsidy or Housing Benefit, the fact that you receive one of those benefits and which one
We also keep records of all financial transactions between us and whether you qualify for subsidies or benefits.
Sharing your data
We will not disclose your information to other organisations unless there is a court order to do so, or the law requires or allows us to do.
We will share details of special education needs, disability or medical information with the tutor or weekend music directors only where we feel it will improve the service your child will receive, or where it will ensure the safety of your child. Where you have told us you receive Council Tax Support and so qualify for reduced fees, we will check with Council Tax whether you receive Council Tax Support.
Transfer of your data out of the EU/EEA
We will not transfer your Personal Data outside the EU/EEA.
How long will we keep your data?
We will keep your personal data for a period of two years after you have stopped using our service. This is except where you owe us money. Then we will keep the information for six years or until the debt is paid.
Your Data Subject Rights
You have the right to request a copy of the information we hold about you, the right to ask us to rectify, erase or restrict processing of your data, the right to ask for data portability, the right to object to automated decision making, and if we are relying on consent the right to withdraw consent at any time. There are some exemptions to these rights.
To exercise these rights please use our web form.
Your right to lodge a complaint with a supervisory authority
You can complain to the Information Commissioner’s Office if you are unhappy with how the council has handled your personal data. It would be helpful if you contacted us first at [email protected] to see if we can resolve the problem. You can contact the ICO at Telephone: 0303 123 1113 , live chat https://ico.org.uk/global/contact-us/live-chat/ or webform https://ico.org.uk/global/contact-us/
Information about whether giving Personal Data is part of a statutory or contractual requirement or obligation
Giving data is not part of a statutory or contractual requirement or obligation.
Automated decision Making and Profiling
We are not using automated Decision Making or profiling to process your Personal Data
What information is mandatory for you to provide and the consequences of not providing the information
No information is mandatory for you to provide.